6 Ways to Use LiveSafe in the Workplace

6 Ways to Use LiveSafe in the Workplace
Resources

July 21, 2021

Resource: Blog Industry: Commercial Enterprise
Tags: Risk Management, Safety, Vector LiveSafe

Regardless of the industry, all employees face occupational risks. In a remote or in-person office environment, this may include facility hazards, accidents or injuries, intruders, mental health concerns, and more. Deploying a mobile risk intelligence communications platform such as Vector LiveSafe is an effective way to facilitate a safe working environment by putting health and safety tools in your employees’ hands.

Here, we present six ways that your employees can use mobile risk intelligence communications platforms such as Vector LiveSafe to foster safety in the workplace. If you want further information about these platforms, consider our Mobile Risk Intelligence Communications Platform Buyer’s Guide.

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1. Receive Regular Workplace Updates

Targeted mass notifications are a key feature of Vector LiveSafe. In addition to using mass alerts to share emergency warnings and guidance, research into mobile risk management platform best practices has demonstrated that sharing routine workplace updates is a crucial way to build user trust and engagement. These notifications can include updates about working conditions, any emerging safety issues, and general organizational updates. These regular notifications help employees grow familiar with your risk management platform while also demonstrating your organization’s commitment to workplace safety and health.

Routine updates may discuss:

  • Upcoming workplace events or holidays
  • Weather warnings and nearby road closures
  • Operational changes (ex: IT service repair)
  • Mandatory training reminders
  • Facility concerns or repairs (ex: notice of a broken elevator)
  • Local area updates or concerns (ex: nearby protest activity)

2. Report Questions and Concerns

When a health or safety question or concern arises, employees can easily submit a report using Tip Submit within the LiveSafe Mobile App, anonymously if desired. These reports can include attached photos, videos, or voice recordings, and employees can choose to attach a location. This reliable, intuitive reporting process provides employees with rapid concern resolution and enables organizations to gain insight into the risks facing their workforce. Understanding employee concerns can help employers improve their safety and health program, maintain occupational safety, and avoid preventable employee injury or illness (and consequent workers compensation claims).

Employee tip submissions often include the following:

  • Suspicious activity reports
  • Information about workplace hazards (ex: liquid spills, exposed wiring, etc.)
  • Questions about workplace policies
  • Observed local area concerns (ex: nearby road closures that may affect commuting)
  • Requests for assistance for themselves or a coworker (ex: mental health support)

3. Access Workplace Policies

Vector LiveSafe allows organizations to put policies, procedures, and other resources at employees’ fingertips. Within the Resources section, organizations can upload any information that they want their employees to have access to, whether that be company-specific policies and guidance (ex: staff directories, workplace health and safety information, etc.), local resources, or training videos. These resources can be uploaded both in PDF or URL formats, and PDFs are accessible with or without internet connection. This is particularly valuable for lone workers or those who work from home or on the road and may not have coworkers to ask for information.

Common information to upload into LiveSafe Resources includes:

  • Company policies (payroll, benefits, etc.)
  • Workplace health and safety guidance
  • Emergency response policies (ex: evacuation plans, lockdown procedures, etc.)
  • Mental health resources
  • Employee directories and org charts
  • Company training videos
  • Links to company intranet sites

4. Receive Instant Support & Guidance

Instant two-way messaging and one-touch emergency access enable employees to receive immediate support whenever they need it. After submitting a question or concern using Tip Submit, employees can engage in real-time two-way messaging with relevant organization team members (ex: a security or HR employee). This enables them to receive rapid, reliable guidance. For example, if an employee sees a suspicious person in the office, they may want to report their concern and provide ongoing location insights or identifying information. Or if someone simply wants clarification about a workplace policy, they can be directed to the appropriate resources. In the event of an emergency, Vector LiveSafe also offers one-touch access to 911 and your organization’s security team.

Common uses of two-way messaging and one-touch emergency access include:

  • Clarifying a workplace policy
  • Engaging in conversation about a submitted tip (ex: providing follow-up information)
  • Discussing a workplace hazard, such as a broken elevator or exposed wiring
  • Calling 911 in the event of a medical emergency
  • Calling security if there is an incident that requires investigation or intervention

5. Identify Relevant Locations

Vector LiveSafe’s customizable Safety Map allows employees to easily access local and organization-specific geographic information. This can include individual locations, such as office buildings on your corporate campus, or geofenced areas, such as an entire neighborhood that has been impacted by inclement weather and should be avoided during commutes.

This feature can be particularly useful for remote or traveling workers who may be unfamiliar with the area they are in, or for employees on business trips in different cities or countries and need information about nearby resources and office locations.

Common locations shown on the Safety Map include:

  • Buildings on a corporate campus
  • Health and safety resources (fire stations, police stations, health centers, etc.)
  • COVID-19 testing locations and vaccination pharmacies
  • Helpful resources in cities that employees are visiting for business trips (ex: relevant office buildings, embassies, safety resources, etc.)
  • Unsafe or high-risk areas (especially for employees working alone)

6. Ensure Safe Commutes with SafeWalk

The SafeWalk feature can help employees remain safe as they commute to or from work, whether they are walking or driving. With SafeWalk, an employee’s selected friends and family members will be notified when the employee reaches their destination or, if the employee desires, can track their location in real time and ensure safe arrival.

This can be helpful when an employee is commuting in the early morning or late evening, is walking through a deserted garage or on an empty street to reach their parked car, or feels unsafe during a commute due to suspicious behavior, inclement weather, or other concerns. SafeWalk is particularly helpful for lone or remote employees who may not have coworkers nearby or for traveling employees who are in unfamiliar areas.

Employees can use SafeWalk in a variety of situations, such as:

  • While walking to their car in the parking garage after work
  • Driving to or from work each day
  • Commuting during inclement weather, before sunrise or after sunset, or in an unsafe situation
  • While walking or driving in an unfamiliar location (ex: while on a business trip)

Using LiveSafe to Maintain Workplace Safety

With features like Broadcast alerts, tip submission, customizable Resources, and more, Vector LiveSafe is equipped to protect your organization from safety and security threats, facilitate incident prevention and response, and remind employees that safety is your top priority. For more information about how LiveSafe can protect your organization, consider this LiveSafe Feature Flyer or request a demo.

ALEXANDRA BRUNJES

Alexandra Brunjes has a B.S. in Neurobiology from Georgetown University in Washington, D.C. with minors in Creative Writing and French. She is a published journalist and experienced health and science writer. Her expertise includes risk intelligence, healthcare and neuroscience, and technology.

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